email hosting,Best email hosting

How do you use email? For many email users, paid hosting is wholly unnecessary, but what about when you have important documents like bills, invoices, client contacts or any other pieces of sensitive information stored on your email account? Additionally, can you afford to lose subscribers, customers, etc. by having a clumsy and unprofessional generic email like your.business@gmail.com over your own domain such as info@your.business.com?

 

In addition to the professionalism that having your own domain in your email provides, it’s advised to consider upgrading to email hosting instead of putting your data in the hands of a free email service like Google or Yahoo. Businesses pay for this service so that if something goes wrong, someone is there to help.

 

There are plenty of email-related scenarios that could cause significant damage to your business: someone steals a password, hacks your email, or you simply forgot your password. You will be able to recover access to email and its associated files, swiftly. Why? Because you are paying for a premium service.

 

Consistently maintaining and supporting email yourself or relying on in-house services will not only add to your expenses, but will also increase the probability of virus infections, as well as hardware and software issues. Such problems could cause email not to function from several hours to days, which is why more businesses are opting for modern email hosting plans.

 

Paid email hosting isn’t just advantageous if and when something bad happens. It’s an easy way to get more reliable and efficient service. Plans vary from one provider to the next; however, you can bank on additional features, such as bundled apps like Microsoft Office Online.

 

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Even though all business professionals and organizations should have their own email, most people are unsure about email hosting, confusing the term with website hosting. Even if they understand the difference, they aren’t clear on how professional email can benefit them.

 

Although it’s not a topic on the tip of the average joe’s tongue, the basics of email hosting isn’t complicated. This comprehensive guide makes light work of explaining a service that could prove beneficial to your business. This rest of this page covers email hosting, what email hosting is, how it differs from domain and web hosting, which type can benefit your business, and most importantly, how to get it.

 

What is Hosted Email?


As an example, Namecheap offers free email hosting with our domain hosting packages. However, this entry-level service doesn’t offer the same features as our premium email. With premium plans, you get dedicated custom email platforms where your email host can manage an email linked to a domain name and implement any email authentication scheme that you want in place.

 

Unlike popular advertisement-endorsed free webmail, premium email hosting is free of ads and inclusive of advanced email management solutions and creation features. When done right, email hosting can revolutionize a business by offering a system to manage your emails well. With paid plans you can expect additional tools to target segments of your mailing list and facilitate successful email marketing campaigns, for example.


Differences Between Domain, Email hosting, and Web hosting
Since there’s a lot of confusion around the topic of domains, web hosting and email hosting, we’ll quickly review these three types of online hosting.

 

Domain Hosting and Registration

Domain hosts store domain names and facilitate their registration. First, you register a domain like yourdomain.com with a domain registrar, and just like a street address, the URL directs people to your website's location. If you’re using a domain registered through a third-party provider, that company is your domain host. For example, you may use Namecheap for your hosting, but have a domain registered elsewhere.

 

For your website to appear online, you need actual file hosting. You’ll often find domain and web hosting offered as a package, with most companies offering domain, email, and web hosting as a bundle.

 

Web Hosting

Web Hosting is a service that provides computer resources such as server space, memory, and bandwidth needed for your website files to live on the internet. Users can create and store website content on a web hosts servers so it can be viewed online via a web browser.

 

If you imagine a website plus all its content as a store, a web host simply provides the physical space to display the store’s products—in this case, the website content including the text, images, videos and anything else that make up the site's content.

 

There are different styles of hosting available to reflect the needs of different websites. Web hosting plans range from shared hosting with multiple sites sharing a single server to dedicated hosting, in which one customer uses an entire server’s space and bandwidth.

 

Email Hosting

Email hosting is a service in which your email messages and associated files are all stored on a server. When you receive an email to your website’s domain address, the email is routed across the internet and stored on the recipient server. At this point, the server administrators will determine which action to take (reply or ignore) bearing in mind any spam filters, re-routing requests and if the sender is on any blacklists.

 

The server hosting email can be the same server that’s hosting your website content, a server managed by another host, or two different servers managed by the same hosting company. Email hosting providers might specialize in offering only email hosting services, but it’s more typical for companies to offer bundled emails and web hosting packages these days.

 

Who Hosts Email?

We’ve mentioned the possibility to host a website and take email hosting from one provider, but you may prefer to choose individual providers to cover each task. Having a dedicated email server provides businesses with far more storage space meaning there will be less need to delete any emails. There was once a time when you got your email address from your internet service provider (like AOL) and that was good enough.

 

At some point, we got more comfortable with the idea of purchasing a domain and hosting plan with a branded email account added on (often for free). Most free email companies like Google offer basic email, but you’re stuck on their domain, which doesn’t project a professional tone for communication.

 

Traditionally, small businesses had their web and email hosting on the same server, while larger organizations had them split between dedicated web and email servers. Splitting the services like this used to mean you needed inhouse mail servers and IT staff, but over the past few years, many businesses have been getting the benefits of dedicated email hosting by utilizing cloud services.

 


Free vs. Paid Email Hosting Services

There are several types of email services that a hosting company may offer. The value of each service depends on your needs. Taking the time to evaluate your email needs today and how they might change as your business or team grows, will set you up for the future. Let’s look at the options available to you.

 


Free Web-hosting Email services

Web-hosting email services allow you to send and receive mail and manage email accounts through webmail (POP) and email clients (IMAP). Free email account include Gmail and Yahoo, to name a few. There’s an abundance of free email hosting options that you are probably already familiar with: Google’s Gmail, Microsoft’s Hotmail, Yahoo and AOL are household names.

 

Pros:
Free with no commitment or contract
Free email services typically include enough file storage to meet the needs of small businesses and individuals


Cons:
Might have irritating banners, or on/off page advertisements
Weaker security measures
Redundant help and customer support options
Visitors doubt your authenticity
Less cloud storage space
No personalized domain name (your.name@yourbusinessname.com) leading to difficult to remember, long and unbranded email addresses.

 

Professional Email Hosting

It’s not advised to use free email hosting if your business depends on email as a revenue driver — you get what you pay for. Free and standard email hosting packages don’t always deliver the kind of quality that professional users need. Professional (paid) email hosting services are most likely to fit the needs of a growing business better.

 

To deliver the best possible email experience, premium email services include additional features such as:

 

A personalized domain name. This will work towards building your business’ brand. Whom would you prefer to deal with? Someone whose email address read marcey@bankrestaurant.com or marcey@freemail.com. The former, of course, since the person communicating with an email of their company is more likely to be genuine than that of a free email hosting id user. We’re living in tech-savvy times, and people are wary of email fraud and spam.


More storage space


Robust antivirus and spam filters


Security measures should be powerful enough to keep kinks at bay in the event of network failure, and any other disasters to keep emails safe and secure. With business email hosting services, emails are secured in the host’s secure data center. Emails hosts keep up to date with the latest security threats.Therefore, their disaster recovery solutions are optimal.


No advertisements


Collaboration tools come bundled with many professional email services. While email sets the standard for email communication, its function is limited to an electric post-box. ‘Collab’ tools, on the other hand, are specialized systems created to deliver projects by exchanging project forms. They include features like shared calendars, folders, address books, task lists, etc. that can be viewed, shared and edited among a group of people, which can be useful for organizations and business to collaborate online.


Email synchronization across multiple devices, through webmail, smartphone and favorite email client (such as Outlook)


Using an outside hosting company allows you to reduce costs. Since maintenance and management tasks and other updates are handled externally, you’ll need fewer onsite management requirements and hardware resources.


Email authentication schemes — filtering, replication and rerouting


Folder and contacts management


Large attachments


Mailing, white and blacklists


Backups/archiving


Use of aliases, forwarders, and autoresponders


Mail rules


IMAP/POP3 services

 


Mail Servers: ISP, POP3, IMAP & Cloud


ISP Hosting
Internet Service Providers (ISPs) provide mail servers that work for standard personal email communication. This elementary service isn’t for sending mass emails. ISP servers often limit how many emails you can send. Any businesses looking to maximize on email marketing campaigns may run into problems Anyone looking to send a considerable amount of email should get their email hosting from a web hosting provider or a separate email hosting company.

 

POP3 vs. IMAP
There are two ways to receive emails: via the protocols POP (Post Office Protocol), or POP3 and IMAP (Internet Message Access Protocol). While POP has been the most popular protocol (ISPs promote it as the default, and preferred method), IMAP is viewed as the most efficient way to handle email. Email hosts recognize that IMAP is a more sensible way to use email, irrespective of the fact that it requires more resources on their side.

 

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POP3 Email Hosting
POP3 downloads email from the mail server and stores it on your machine. It lets you read your email when you aren't online, but some or all of the email downloaded may no longer be available on the server. This can result in a confusing situation for anyone (most of us) who checks their email from multiple devices. For example, when you send an email from your cell phone, you might not be able to view it on your tablet.

 

IMAP Email Hosting
IMAP, Internet Message Access Protocol by its full name, works differently. Since the email client is constantly in sync with the mail server, emails can be accessed without an internet connection (providing the whole email message was downloaded before disconnection). For example, if I delete a message off my desktop email program, it then syncs with the email server, and all of my other devices (tablet, iMac, etc.) update their synced copy to reflect the changes. If your business uses a central mailbox that multiple people need to access, or you need to be free to check email from multiple locations, IMAP is the email hosting for you.

 

Cloud Email Hosting
Unless you're working in an enormous enterprise, with a budget to match, you almost certainly don't have the disaster recovery infrastructure and processes that the likes of Microsoft, Google, and other major cloud email providers have. So, if you truly are concerned about disaster recovery for your email, private email cloud providers are the way to go.

 

As with other cloud-based services, the advantages of using cloud-based email are operational efficiency and reduced costs. There’s no need to hire IT staff dedicated to managing internal email servers or any physical server equipment to maintain. Cloud hosting is the most scalable solution. You can take and lose resources as your user count changes, which keeps costs efficient.

 

Cloud servers are always kept up-to-date with the latest security patches and recent technological advancements. Benefits include increased bandwidth requirements, potentially higher costs and firewall requirements, amongst many others. A final benefit to consider is that email lives on the internet, so if your system goes down, everything is safely backed up.

 

Shared Hosting vs Cloud Server Hosting
The quality of email hosting varies with the hosting chosen, but we can make some generalizations. With email hosted on shared hosting, the email accounts associated with a website are usually stored on the same server as the website. Typically, the email services offered with shared email hosting restrict certain features from the number of email accounts included, such as how many outgoing emails can be sent, and whether your disk has space. Shared hosting plans include basic spam and virus protection.

On the other hand, when email is hosted with professional cloud hosting services, accounts are most likely to be on dedicated email servers. Further, users are often offered more premium features, from collaboration tools to more advanced anti-spam and virus protection services, larger email and file storage, full mobile support and greater security provisions, to name a few.


Email Hosting Software

We’ve discussed how email is hosted given the different protocols and servers available, but how do we access those emails? The difference between basic and premium email hosting interfaces and capabilities is noticeable.

 

Webmail or a hosting clients vary from provider to provider. Cpanel email is a type of web-hosting email service which lets you send emails and manage more than one email account through a webmail portal or email clients, such as Outlook and Thunderbird via SMTP/POP/IMAP connections and protocols. This service is a good fit for anyone using multiple standard email accounts.

 

In addition to email hosting, professional email services feature rich email software. Pro email tools meet all the needs of email and include a calendar and contacts, and document storage. Unlike free services, pro email includes advanced task management and collaboration tools. Thus, professional email software, such as Namecheap’s Private Email is a great choice for organizations and the optimization of teamwork. You may create a public space in shared folders; set and control tasks; create and manage work schedules; monitor the availability of colleagues for participating in meetings/discussions; share data; control who has access to specific files; and far more beyond.

 

How to Set up Email on My own Domain

Custom email may seem like a small dot in the ocean with regards to branding your business, but it’s undeniably important. What do we say about first impressions? They count. In just one glance, you can make a meaningful impact on your, clients, customers and/or acquaintances. As a general rule of thumb, use a custom email address to give your business legitimacy, whereas a standard (e.g. @gmail.com) email is more appropriate for your personal stuff.

 

Creating a custom email address is similar to how you go about building your website. First, you need to pick an email platform to use, then install it to your custom domain. Let’s imagine Jamie’s bike shop. Shop owner Jamie wanted to distinguish himself from his rivals with a professional email address.

 

To set up a custom email address that matched his domain, Jamie would pick an email host. An email host will arrange that Jamie can email from jamie@jamiesbike.shop. Each host will offer a slightly different set of features, a different interface to access emails (a webmail client), and a range of prices.


Can I Host My Email on My Own Server?

Email hosting and web hosting are similar in the sense that neither has to be hosted by your registrar or web host providers. Emails can be routed to different servers and the routing is handled by entries in the DNS (Domain Name System) records.

 

By updating DNS records, it’s possible to direct different types of traffic to different servers. Making entries to CNAME records for example will create sub-domains to route traffic to different servers and/or services such as calendar, email and shared documents.

 

If you choose to host your own email, you’re going to need… a server. The fun doesn't stop there. Your server needs someone who knows how to manage it, so you'll want extra staff. Probably someone with an IT degree. And that's not all.

You also need to consider:

The expense of hardware
Limited network capacity
Storage limits
Software licenses


The responsibility of backing up your email data. In addition to the labor costs involved in all this, these are just a few of the reasons that most businesses opt for the services of a professional email host, as opposed to running their own in-house server.

 

There are many challenges linked to in-house servers, including insufficient security, failed backups, difficulty syncing messages across multiple devices (desktop computers, tablets, and cell phones). These are things which can spell disaster for a business. Luckily, there are many alternatives available to avoid the challenges mentioned above.

 

There is a lot to be gained from choosing a hosted email provider rather than managing this yourself. With the number of options available today, there is a good fit out there for any size of business. It wouldn’t cost much to launch, but the time it takes to set one up, and effectively managing the console are the obvious reasons for subscribing to a service, instead of launching an email server of your own.

 

With a hosted email service, you don’t need to purchase any hardware, and it’s unlikely that you will have any software to set up. Setting up email hosting with a hosting provider is easy, you just need basic computer literacy and should be able to set the server up without much trouble.

 

Best email hosting providers of 2020


1. A2 Hosting – Best Overall Email Hosting Provider

As the kings of speed, A2 Hosting tops the list as our favorite email host. Each user account is loaded up with all the popular features you’d expect, like POP3, IMAP, and SMTP support, as well as spam protection, filters, and autoresponders.

Coupled with the company’s ultra-fast Turbo Server configuration, A2 Hosting’s web and email hosting plans boast loading and delivery times up to 20 times faster than those of competitors.

Unlimited accounts and the choice of datacenter come standard with every plan; upgraded plans introduce backups and enhanced performance.

A2Hosting.com


Price: $2.99 per month for email and web hosting


Inboxes: Base plan comes with 25 email accounts, others are unlimited


Attachments: 50MB maximum from shared and reseller servers


Custom domain: Transfer or new domains available for $14.95 per year


Other features: Pre-installed webmail clients, SpamAssassin protection, plus more than 20 choices for an email client, newsletter managers, and other available software applications


In addition to A2 Hosting’s 99.9% uptime guarantee and around-the-clock customer support, the hosting provider goes above and beyond when it comes to the software needed to check, read, and send emails.

 

Users can choose from three pre-installed webmail clients or choose to add one of several others. Businesses will want to check out the applications contact forms, newsletters, and subscriber management, all of which are available via one-click installation.

 

When you’re looking for the best email hosting, A2 Hosting should be near the top of your list thanks to the comprehensive approach the company takes toward protecting, improving, and growing your online presence.


2. Bluehost – Best Email Hosting for Small Business

One of the most trusted brands in web hosting, Bluehost gives customers several email hosting solutions from which to choose. As do many providers on this list, Bluehost includes unlimited email inboxes for free as part of its web hosting plans.

 

Those looking for business email hosting may prefer to add Microsoft Office 365 to their plan. Bluehost gives most shared hosting customers a free 30-day trial license to see if the upgrade is worthwhile, but don’t forget to opt out of any renewals if you don’t want the extra fee.

Learn more about Bluehost’s email offerings here:

Bluehost.com

 

Price: $2.95/month for email and web hosting; $2.99/user per month for Microsoft Office 365


Inboxes: Starts with five email accounts and 100MB inboxes, most plans are unlimited; Office 365 accounts come with 15-50GB mailboxes


Attachments: 50MB (35MB is recommended); Office 365 limit is 25MB


Custom domain: Included FREE for one year of web hosting services or connect your own


Other features: SpamAssassin and Postini filters, malware protection,
We love Office 365 for the added productivity and collaboration tools like calendars, spreadsheets, and task lists, but recognize it’s not for everyone.

 

With each hosting plan, Bluehost offers unlimited and secure IMAP and POP3 support, along with three webmail clients ready to send and receive your emails. Customers can create unlimited forwarding accounts and rely on the always-trustworthy SpamAssassin protection.

 

More generally, Bluehost accounts come with unlimited SSD storage, bandwidth, and domains, plus an SSL certificate and reliable 24/7 support. The highly regarded web host is always worthy of consideration, especially for WordPress users.


3. iPage – Best Domain and Email Hosting Service

Known for budget-friendly services, iPage boasts a surprising range of email hosting options. The web host’s lone shared hosting plan comes with unlimited email addresses and the Roundcube webmail client.

 

We usually think of iPage as being a great starting point for beginners, but the company actually provides a lot of hidden value for business users. The feature-laden shared plans scale up to VPS and dedicated servers.

 

Most inboxes automatically max out at 500MB, but customers can pay to upgrade all the way to 10 GB mailboxes. As one of our favorite domain name hosting providers, iPage is a natural pairing for custom email addresses.

iPage.com


Price: $1.99/month for email and web hosting


Inboxes: Unlimited addresses with 500MB mailboxes (about 10,000 emails)


Attachments: 32MB maximum


Custom domain: FREE registration or transfer with an annual hosting plan


Other features: Hosted Exchange servers, G Suite subscription upgrade, plus unlimited disk space and domains, customizable spam filters, and virus scans


For those looking for more advanced or complex solutions, iPage also offers separate upgrades for a hosted Microsoft Exchange mail server and G Suite integrations.

 

In fact, iPage is our top choice for hosted Exchange, which comes with mailboxes ranging from 5GB to 25GB. A Microsoft Exchange server covers all the functionality of IMAP (the protocol for accessing your emails from various devices) but includes more business-friendly features.

 

G Suite, which takes the Gmail Google app to a professional level with programs for word processing, spreadsheets, presentations, and others, emphasizes usability across all devices and comes with 30GB mailboxes.

The business email options, which we’ll cover separately later in our list, give organizations much more sending power. If you’re looking for options and flexibility, give iPage a look.


4. InMotion Hosting – Best Spam Protection Service

Featuring advanced technologies wrapped in user-friendly packaging, InMotion Hosting excels at providing loads of value for customers at affordable rates.

All of the company’s hosting plans include its proprietary and real-time SpamSafe protection, which monitors an immense portion of the world’s email traffic to identify sources of spam before it comes into InMotion Hosting’s network.

InMotionHosting.com

 

Price: $2.49 per month


Inboxes: Base plan comes with one email account but plans scale to unlimited inboxes ranging from 100MB to 20GB


Attachments: 50MB maximum


Custom domain: Connect your own, FREE transfer, or get a new domain name for $12.99


Other features: 90-day money-back guarantee, SpamSafe protection, malware protection, easy Google Apps integration


Even better, InMotion Hosting is among the best when it comes to providing earnest and thorough support. Customers will get a personalized call from an employee to assist with account setup and customizations, and the team is available 24/7 via live chat, phone, and email tickets.

 

In addition to a hassle-free zero-downtime website transfer, the host’s knowledge base is full of helpful guides for changing your MX record, setting up an email client, and other communication settings.

 

Unfortunately, customers won’t unlock unlimited email addresses unless they pay for the highest-tier shared hosting plan, but all Pro Plan subscribers receive an enhanced service-level agreement of 99.999% uptime.

 

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Regardless of which plan you choose, we expect you’ll be happy with InMotion Hosting’s constantly innovating technologies and services. If not, you’ll have an industry-leading 90-day money-back guarantee at your disposal.


5. SiteGround – Best Customer Support

Beyond delivering top-notch hosting hardware and stellar support, SiteGround promises speedy and secure SMTP, POP3, and IMAP messages.

 

The company ranks among the best email hosting providers particularly thanks to its custom-built technologies for speed, security, and efficient troubleshooting.

 

Even though SiteGround had developed its own automated spam protection platform to prevent emails being sent from a compromised account, the hosting provider partnered with SpamExperts to further improve its services.

SiteGround.com


Price: $6.99 per month for email and web hosting


Inboxes: Unlimited accounts with mailbox quotas that max out between 2GB and 6GB


Attachments: 80MB maximum, or 50MB when sending through a webmail client


Custom domain: Connect your own, transfer, or register a new one for $15.95


Other features: Pre-installed Roundcube and Horde, cloud storage, cPanel management for forwarding and aliases, plus SpamExperts protection and free CloudFlare CDN


SiteGround operates its platform via Google Cloud hosting to provide additional redundancy and scalability. Each hosting account comes with SSD disk space, automatic daily backups, and the user-friendly cPanel interface for setting up inboxes, filters, autoresponders, and aliases.

 

We also appreciate how the partnership with Google echoes a commitment to carbon neutrality and 100% renewable energy returns.

Everything goes in hand with SiteGround’s long-standing reputation as a web hosting provider that balances cutting-edge infrastructure with incredibly responsive and helpful support channels.

 

About 90% of all customer support issues are resolved at first contact, with SiteGround promising prompt responses to all chat, phone, or email ticket inquiries — often in less than a minute.


6. Hostinger – Cheapest Email Hosting

Already offering a solid web-and-email hosting combination, Hostinger partnered with Flock in late 2019 to better serve small businesses and power users.

 

As a business productivity app creator, Flock delivers a collaboration platform with advanced search functionality, videoconferencing, and calendars. These email plans, priced per user, come with huge mailboxes, at least two mail filters, antivirus scans, and up to 50 email aliases.

Hostinger.com


Price: $0.99/month for email and web hosting; $0.99 to $2.49/month per mailbox for business email hosting


Inboxes: Base plan comes with one inbox, other hosting plans come with unlimited accounts; business email service comes with 10GB-30GB mailboxes


Attachments: 25MB maximum


Custom domain: FREE domain name registration with annual plan


Other features: Built-in email migration tool, Flock apps integrations, multi-device support, SSD storage, custom control panel, 24/7 support, and weekly backups


For those looking for more straightforward email service, Hostinger represents another remarkably affordable option that resonates with more than 29 million customers worldwide.

 

We are especially intrigued by the dozens of one-click productivity and collaboration integrations, covering the likes of Asana, Twitter, Todoist, and Google Drive.

 

The base plan, which is regularly priced at less than $1 per month, restricts site owners to just one email account. Whichever plan you choose, though, you’ll be well served with high-performance hardware and surprisingly attentive support.

 


7. GoDaddy

As the world’s largest web hosting company, GoDaddy is responsible for more than 77 million domain names. So, it stands to reason the leading domain registrar is a popular choice for providing among the best email hosting plans, as well.

 

In addition to the standard webmail-driven email accounts that come with web hosting plans, GoDaddy also offers professional email plans and Microsoft Office 365 hosting services.

GoDaddy.com


Price: $1.00/month for web and email hosting; $1.99/month per user for professional email; or $7.99/month per user for Office 365


Inboxes: Unlimited email accounts; professional mailboxes start at 10GB of storage


Attachments: 20MB maximum


Custom domain: FREE domain name or transfer with annual plan


Other features: Fraud, spam, and virus protection, along with 256-bit encryption, webmail or Microsoft Exchange mailboxes, and optional HIPAA compliance via Office 365


Interestingly, GoDaddy provides new web hosting customers with a full year of a 5GB Office 365 mailbox, more than the one-month trial that Bluehost offers.

 

We love the idea of giving communicators a glimpse into Microsoft’s email and productivity platform, but those not wanting to spend the high renewal rates will want to make sure to cancel the service within the year.

Given the GoDaddy’s strong in-house business email service, which can also be paired with an online bookkeeping package, many customers won’t need to stick with Office 365 for long.

Businesses especially will appreciate GoDaddy’s scalable and secure email services, which sync across multiple devices and support hundreds of aliases.

 

8. HostGator

HostGator logoAs champions of unlimited hosting, HostGator doesn’t track how much server storage or bandwidth a user consumes. That luxury naturally extends to unlimited email hosting, where customers can create unlimited POP3 email accounts with SMTP and IMAP support.

 

Check your mail from anywhere with any device, or enjoy the ready-to-go Roundcube and Horde webmail clients.

HostGator.com


Price: $2.64 per month for email and web hosting


Inboxes: Unlimited addresses with unmetered storage


Attachments: 50MB for Linux servers, 35MB for Windows users


Custom domain: FREE domain name registration or transfer with annual plans


Other features: SpamAssassin protection, unlimited aliases, autoresponders, and forwarding, along with a 45-day money-back guarantee


Given the company’s expertise in providing high-grade hosting environments, HostGator represents the first email hosting service on our list that also accommodates Windows aficionados and fans of entry-level managed WordPress services.

 

The email host offers all the services you’d expect, including weekly off-site backups, and even offers an upgraded integration with G Suite for those who want the familiar Gmail interface.

 

Read other things you might like to read:

Email list , Mailing list , Purchase email list

 

Otherwise, HostGator customers can set up and manage their e mail hosting services through the familiar and comfortable cPanel interface. Beware of higher-than-normal renewal fees with HostGator, but the high-quality infrastructure remains a good value.


9. Rackspace

Rackspace logoAs the hosting provider of choice for more than 60% of the Fortune 100 and one of the most trusted brands for business-grade hosting, Rackspace is clearly a top choice for those serious about their sending power.

 

The service provider’s in-house email hosting solutions are among the best you’ll find anywhere, with Rackspace’s massive 25GB mailboxes, unlimited aliases and forwarding, and a 100% uptime guarantee.

rackspace.com

 

Price: Starts at $2.99/month per user and comes with a 14-day FREE trial; Office 365 plans begin at $5/month per user, and hosted Exchange begins at $10.99/month per user


Inboxes: 25GB mailboxes with unlimited aliases


Attachments: 50MB maximum


Custom domain: Connect you own or register a new domain name for $10


Other features: IMAP support for Outlook, mobile, and webmail access, plus free migrations, 100% uptime guarantee, and premium spam and virus protection


In addition to the user-friendly Rackspace email server, the company offers both Microsoft Office 365 and a hosted Exchange service for businesses seeking additional collaboration and productivity.

 

By helping businesses move their Exchange server into the cloud, Rackspace alleviates the extra cost and headaches associated with managing the complicated on-premises architecture.


We’re a little surprised Rackspace doesn’t provide more integrations for those with a Gmail account or G Suite license. But the company, listed in the Gartner’s 2020 Magic Quadrant for public cloud infrastructure and managed services, is more than ready to wow you with an incredible experience backed by Rackspace’s legendary Fanatical Support crew.

 

 


10. InterServer

InterServer logoWhen it comes to cheap email hosting that still provides all the features and scalability site owners need, look no further than InterServer. The company’s email service, which comes with all the standard web hosting tools, includes unlimited storage, spam and virus protection, and a stellar 100% uptime guarantee.

 

InterServer takes a hands-on, user-friendly approach to innovative technologies that deliver results without breaking the bank.

interserver.net

 

Price: $0.01 for the first month, then $0.01 monthly


Inboxes: Unlimited accounts with massive 25GB mailboxes


Attachments: 50MB maximum (35MB recommended)


Custom domain: FREE transfer, new domain name for $7.99, or connect your own


Other features: Guaranteed email delivery, free migration, unlimited aliases, group lists, and forwarding, plus available upgrades for archiving and file storage


In addition to the massive mailboxes, we appreciate InterServer for its end-to-end encrypted emails and anonymous email service, plus custom-built malware and brute-force protection programs.

 

We wish the hosting package came with automated backups and a free domain, but the $7.99 registration fee is significantly less than you’ll typically find among competitors.

 

The company is a rare email provider compared to the many hosts that typically look to lock new customers into long-term deals; the web hosting service instead operates solely on month-to-month hosting contracts without price increases.


11. GreenGeeks

GreenGeeks logoAs one of the industry’s most eco-friendly web hosting providers, GreenGeeks returns three times the energy its servers consume back to the power grid in the form of renewable energy credits.

 

That feel-good story aside, though, GreenGeeks offers strong service in the form of SSD storage and unlimited inboxes, forwarders, and aliases.

With GreenGeeks, each user can send his or her emails securely via sendmail or SMTP and access inboxes through IMAP, SMTP, or POP3.

greengeeks.com

 

Price: $2.95 per month for web and email hosting


Inboxes: Unlimited mailboxes are set to 250MB by default but can be set to unlimited


Attachments: 50MB maximum


Custom domain: FREE domain name registration or transfer with annual plan


Other features: Free daily backups, built-in spam filtering, real-time virus and malware scanning, and proactive server monitoring


A full-featured and affordable GreenGeeks shared hosting plan comes with all the email and domain name services needed to power small business communications. Add in the free website builder and WordPress hosting services, and GreenGeeks is a well-rounded service provider to get your idea off the ground.

 

The email host relies on familiar technologies like cPanel to enable you to easily manage and scale your inboxes as needed. If you get stuck, you can always turn to the team’s always-available support agents.


12. Office 365

Office 365 logoAs is evident by the number of top email hosting providers offering premium upgrades to Microsoft Office 365, the cloud-based software suite is a go-to email hosting service for those looking to move beyond basic hosting services.

 

Communicators can cut out the middleman and go straight to the source for high-quality Office 365 service, which comes with the full suite of familiar productivity software programs.

office.com

 

Price: $69.99/year for personal use or starting at $8.25/user per month for businesses


Inboxes: One 50GB mailbox per license


Attachments: 150MB maximum (but be careful: many other email clients only accept 50MB attachments)


Custom domain: Connect your own (or find a top domain name registrar)


Other features: Enjoy Microsoft Word, Excel, Outlook, and PowerPoint, plus 60 minutes of Skype calls per month and 1TB of file storage in OneDrive


As you can see, Microsoft Office 365 goes far beyond just the Microsoft Outlook email client. The comprehensive service is perfectly suited for both individual users, small businesses, and even large-scale operations.

 

We found the cloud storage to be exceptionally fast — if perhaps a little limited when it comes to growing your plan. Unlimited storage for your emails is only possible by upgrading to the enterprise-level packages.

 

Even though Office 365 isn’t your typical email hosting service, the platform is still backed by a 99.9% uptime guarantee and 24/7 support.


13. G Suite

G Suite logoGoogle’s answer to cloud-based productivity, collaboration, and communication, G Suite extends the ever-popular Gmail email client into instant messaging, videoconferencing, and scheduling for individuals and businesses.

 

The free plan associated with Gmail is great, but it doesn’t enable users to connect a custom domain or leverage any of the stellar platform’s other programs.

 

The email host’s entry-level plan allocates an impressive 30GB of mailbox space to each user, which becomes unlimited as you upgrade your service.

G Suite

 

Price: $6.00 per user per month, up to $25 per user per month for enterprise organizations


Inboxes: Basic plan comes with a 30GB mailbox, otherwise storage is unlimited


Attachments: 25MB sending maximum, 50MB for receiving


Custom domain: Connect your own or register a new domain name for $12 per year


Other features: Spam filtering and virus blocking tools, IMAP and POP support, offline editor, built-in migration tools, plus video conferencing, shared calendars, and Google Docs, Sheets, Slides, Forms, and a site builder


G Suite, which is a little cheaper than Office 365, also offers a more cohesive and seamless domain name registration experience for those looking to create a new custom address.

 

We’re especially fond of the administrative controls users can have over their email server, as well: two-step verification, single sign-on, and endpoint management all enable businesses to keep their data secure.

 

However, Gmail is oddly one of the few platforms to not enable users to sort their emails into folders. Although labels ultimately allow for more flexibility, the change is a noticeable departure from the norm.


14. Fastmail

Fastmail logoThe emailing specialists concentrate on the core functions and workflows of online communication. There is plenty of collaboration on contacts, group emails, and calendars, but Fastmail doesn’t get bogged down in other productivity programs.

 

Instead, you get a thoughtful, streamlined inbox available on browsers, mobile, and desktop that prioritizes privacy and usability. Senders can import their inboxes from other services, search messages’ full text, and create threaded emails to stay organized.

fastmail.com

 

Price: $3/month per user for email hosting service that starts with a 30-day FREE trial


Inboxes: 2-100GB mail storage per user, depending on which plan you choose


Attachments: 50MB maximum for most customers


Custom domain: Connect your own as part of the Standard or Professional packages


Other features: Integrated calendars, contact lists, and groups, along with a mail import tool and expert support. Robust, ad-free, and private mail service aimed at improving your workflows


As the flagship organization of a trio of companies, Fastmail leads a pair of sister organizations in Topicbox and Pobox that enable customers to extend their experience with emails. (Fastmail customers get a discount if they sign up for the other services.)

 

We especially appreciate that Fastmail, as the world’s largest independent email service provider, also leads the way on a few open-source projects aimed at improving overall email performance: Cyrus IMAP and JMAP.

 

The Australian hosting service has spent more than two decades refining its platform, but we’d like to see more message-level or end-to-end encryption. However, Fastmail keeps your data private and will not scan your messages for marketing purposes.

 

15. Zoho

Zoho logoClosing out our list of the best email hosting providers is another cloud-based alternative to the powerhouses from Microsoft and Google.

 

Zoho may not enjoy the same name recognition or clout as the others, but more than 50 million global users can vouch for the effectiveness of Zoho Mail and the Zoho Workplace suite of apps, including services for file management, chatting, online training, and virtual meetings.

zoho.com

 

Price: $1/month per user for just email hosting service; $3/month per user for the complete suite of applications


Inboxes: 30GB mail storage per user


Attachments: 20MB maximum for most customers; advanced plans enable users to attach a file of up to 250MB to send as a link


Custom domain: Connect your own or register a new domain name for $10 per year


Other features: Email routing, folder sharing, offline access, message recall, hosted Exchange ActiveSync, mobile applications, and developer tools for custom integrations


Zoho Workplace goes beyond email to include tools for file management and storage, spreadsheets, presentations, and online meetings and training.

 

In addition to the standard IMAP and POP support you’d expect from an email client, Zoho Mail comes with support for Windows and Android devices, along with developer-friendly tools to extend functionality even further.

 

When you add in Zoho Workplace’s full suite of word processing, social intranet, and other software programs, Zoho quickly becomes a more cost-effective option for cost-conscious organizations.

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